Payroll & Finance Administrator | Equal Exchange

Payroll & Finance Administrator

Job Description  

Primarily responsible for processing payroll and assisting with the benefits administration for all employees, plus basic bookkeeping and data entry support for the Finance team; based in Canton, MA.

  • Employment Status: Full-time, regular, non-exempt position 
  • Hours: 40 hours/week 
  • Starting Salary: $15.50/hour + depending upon experience
  • Benefits: Health/dental/vision insurance coverage, vacations, holidays, sick days, eligibility for worker ownership 
  • Department: Finance and Administration 
  • Reports to: Human Resources Manager & Finance Manager
  • Associates degree in Finance, Accounting, or Business – or equivalent experience preferred
  • Computer literacy/MS office skills required (NAV experience would be a plus)
  • Experience with payroll processing and Paylocity a plus
  • Attention to detail and ability to work independently
  • Organization and time management skills critical
  • Ability to maintain confidentiality
  • Friendly manner; a team player, and ability to learn from others
  • An interest in the mission of Equal Exchange
  • Experience in a worker-cooperative a plus

Payroll Processing & Benefits Administration: (up to 50%)

  • Perform all steps necessary to process bi-weekly payroll and maintain employee information in Paylocity, our payroll processing system
  • Create and maintain personnel files
  • Update worksheets that summarize employee census information
  • Process insurance and 401(k) paperwork for new hires, terminations, enrollment periods, or employees with a status change
  • Review insurance invoices and approve for payment
  • Maintain required records for Section 125 benefit

Finance/Administration: (40 – 50%)

  • Data entry work as assigned by Finance Manager to support department functions
  • Coordinate the processing of monthly credit card expenditures
  • Print and mail customer statements
  • Front office administration duties:
    - Purchase and maintain office supplies
    - Set up and run the Canton office video conferencing for company-wide meetings
  • Other job-related duties and responsibilities as assigned

Personnel & Worker Ownership/Fair Trade Development: (up to 10%)

  • Participate in staff, team, department, and educational (Exchange Time) meetings.
  • Understand our producer partners, trading policies, and the Fair Trade movement.
  • Understand and participate effectively in our worker cooperative model.
To Apply

Please email resume, cover letter, and your responses to the following questions to:

  1. Imagine yourself as a small-scale farmer. What would you hope for in a relationship with Equal Exchange?
  2. Identify one hurdle that you expect to encounter at Equal Exchange and a possible strategy you might employ to overcome it.
  3. Tell us about your specific characteristics that make you a good fit for this position; and especially any previous experience in payroll and/or bookkeeping.